When booking a member of the Gospel Music Association Northern Ireland, or any other artist for that matter, there are a number of pointers which can ensure that your event and the experience for the artist and the audience will be as positive as possible. 

Before You Plan Your Event
Always check with neighbouring churches and organisations to ensure your event will not clash with something else that is happening in the area. Never try to compete as this will harm both events. Instead move your date accordingly.
 
Making the Initial Booking
Artists can be contacted through their Facebook page or website. Some may have their phone numbers published and others may prefer initial correspondence by email or Facebook message. Ensure that you give the artist an appropriate amount of notice, so plan your event well in advance. Many of our artists are booked several months ahead therefore it is good to start the ball rolling early.  An artist may not be able to tell you straight away if they can do the booking as they may need to check things out first. Just because their website does not have a booking displayed on the date you want, does not mean that the artist is necessarily free.
 
Deposit
Some artists who are in demand may ask for a deposit at the time of booking. It can be very frustrating and costly financially to an artist if a booking is cancelled close to the time. They may have turned down several other bookings while you were holding that date.
 
Publicity
Publicity is key to the success of any event. Spend a little money and have professional posters and advertisements printed. Write to all the local radio stations and ask for your event to be given a mention. Use the local media and provide them with an editorial and photograph. A £60 advert in the same newspaper should ensure that your editorial is published. Use social media such as Facebook to inform as many people as possible about your event and keep pushing it right up the final day. This effort will pay off.
 
Further Contact
Please contact the artist a few weeks prior to the event to confirm arrangements and directions.
 
Basic Needs of the Artist
Please ensure there is someone to meet the artist at the agreed arrival time and show them where electrical sockets are located. If they are using a PA system belonging to the church or venue, please ensure that a sound engineer is also present when the artist arrives. It is always good practice to provide a changing room for an artist. This can contain light refreshments, a mirror, electric sockets and privacy. The room may be used for changing, making a private phone call or for a prayer time prior to the start of the event. Also let the artist know where the washroom facilities are located if there is not a separate one available for them.
 
Church Services
If you plan to book one of our artists for a church service, please ensure that they will have an appropriate period to minister and sing. We recommend a minimum of 30 minutes and you should use the service for specific outreach. Please avoid the traditional 2x2 arrangement as this is very confining for meaningful ministry.  
 
Payment of Expenses
Artists belonging to the Gospel Music Association Northern Ireland are deemed to be of a particularly high standard and all have to maintain instruments, PA systems, copyright licences and vehicles. They also have to pay many thousands of pounds producing recordings and DVDs. It is therefore appropriate to quote 1st Timothy 5 v 18. “the workman is worthy of his hire.” 

All our artists are Christian musicians involved in ministry but their costs and overheads are exactly the same as a secular singer or musician. With this in mind we have set out a realistic guide as to what an artist should receive. Remember if you sell 200 tickets for your event at £10 each you will have a gross income of £2000. It is therefore not appropriate to hand the artist who has worked all night a nominal sum such as £20.
 
The following only guidance and is based on a rate of 40p per mile, per car and 50p per mile if equipment is being carried or towed in a trailer. An hourly rate of £10 is also considered reasonable but this can be lowered for groups. Suggested donations or fees may differ from artist to artist and those who are working in full time ministry may require considerably more.

Alternatively we recognise that church services are not ticketed or fund raising events and therefore we appreciate that we can not suggest the same donations. We believe that artists should at least be reimbursed for their travellling expenses plus given an appropriate gift towards their music ministry.  
 
Solo Artist
Example 1
Ticketed or door fee concert in a church or hall with a 7.30pm start. The artist travels 40 miles each way.
Artist leaves home at 5.30pm and arrives at 6.30pm to set up. The concert ends at 10.30pm and the artist leaves at 11.00pm. They arrive home at midnight.  
Petrol for 80 miles - £32
Time approximately 6.5  hours - £65
Total approximately £80 - £100
 
4 Piece Group with Backing Tracks
Example 1
Ticketed or door fee concert in a church or hall with a 7.30pm start. The artist travels 40 miles each way.
Artist leaves home in 1 car at 5.30pm and arrives at 6.30pm to set up. The concert ends at 10.30pm and the artist leaves at 11.00pm. They arrive home at midnight.  
Petrol for 80 miles with 1 car - £32
Time approximately 6.5  hours -  £230
Total approximately £200 - £260
 
Full 5 Piece Band with live Instruments and PA System
(It is unlikely that a band of this size would sing at a church service due to obvious practicalities)


Example 1
Ticketed or door fee concert in a church or hall with a 7.30pm start. The artist travels 40 miles each way.
Artist leaves home in 2 cars and a trailer at 4.00pm and arrives at 5.00pm to set up. The concert ends at 10.30pm and the artist leaves at 11.30pm. They arrive home at 12.30am.
Petrol for 80 miles with 2 cars and a trailer - £75
Time approximately 8.5 hours -  £325
Total approximately £400 - £450